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Local Government Records

Retention of county and municipal records in Mississippi is governed by the Local Government Records Program. The Local Government Records Office provides records management assistance to local officials.

Participation in the Local Government Records Program

Municipalities must actively participate in the records management program and implement the $1.00 filing fee on any filings for which a filing fee is charged. Of the fee collected, $.50 is sent to the Department of Archives and History.

Counties must properly manage their records in accordance with approved records control schedules and should have the Board of Supervisors adopt the collection of the $1.00 filing fee.

Use of Funds

Collected funds must be used to properly manage the records of the local government, and may include personal services, contractual services, commodities, or equipment.

Local Government Records Committee

It is the duty of the Local Government Records Committee to approve, disapprove, amend or modify records control schedules for municipalities, participating counties, and other local governmental entities for the disposition of records, based on administrative, legal, fiscal or historical value. The committee normally meets the third Tuesday of January, April, July, and October. Meetings are held at 10:30 a.m. in the Board Room of the William F. Winter Archives and History Building located at 200 North Street, Jackson, Mississippi.

Retention schedules presented to the Local Government Records Committee are available for public comment thirty (30) days prior to the meeting and may be obtained by contacting the Local Government Records Office. When possible, the proposed retention schedules are posted on this site.

Public comment may be submitted to the Local Government Records Office.